Logiframe

Client impact  ·  Travel

Twelve months behind in Excel. Current in Xero eleven weeks later.

Madani Tour & Travel takes Indonesian pilgrims to Makkah and Madinah for Hajj and Umrah. When it came to Logiframe, its books were a year behind and kept in spreadsheets. Logiframe reconstructed the history, brought it current and moved three branches onto Xero in eleven weeks.

Book a free 30-minute call How the eleven weeks ran
12 monthsOf bookkeeping reconstructed and brought current
1,682Historical transactions migrated to Xero
11 weeksFor the whole catch-up, reconstruction and migration

The client

A Pilgrimage Travel Company Headquartered in Jakarta

PT Madani Prabu Jaya trades as Madani Tour & Travel, a travel company that organises Hajj and Umrah pilgrimages for individuals, families and groups.

The company runs from a head office in Cawang, East Jakarta, with branches including Surabaya and Makassar. It is licensed and accredited by Indonesia’s Ministry of Religious Affairs to organise pilgrimages and is a member of ASITA, the Association of Indonesian Tours and Travel Agencies.

  • Hajj and Umrah. Special Hajj packages, regular Umrah and Umrah Plus programmes that combine the pilgrimage with travel through other destinations.
  • Travel services. Visa processing, land arrangements, and domestic and international ticketing.
  • Service built around the traveller. Personal travel planning and assistance from booking through to the journey home, so every trip is comfortable and convenient.

The challenge

A Year Behind, in Spreadsheets

When Madani first partnered with Logiframe, its bookkeeping was twelve months behind and its records were still kept in Excel.

For a pilgrimage travel company, a year without current books carries particular weight. The business runs on a cycle that makes timing matter:

  • Money arrives long before the journey. Pilgrims pay deposits and instalments months ahead of departure, and until the trip runs that money is owed to them as travel still to be delivered.
  • Costs are committed abroad. Flights, hotels in Makkah and Madinah, visas and ground handling are paid to suppliers on their own schedules, often in foreign currency.
  • Each departure has its own margin. Whether a group made money depends on what was collected against what that departure cost.
  • Three branches feed one set of books. Jakarta, Makassar and Surabaya each sell and collect, and the company needs to see them separately and together.

With records spread across spreadsheets and a year of entries outstanding, none of those questions could be answered from the books.

What we did

Eleven Weeks, Three Stages

Catch-up, reconstruction and migration ran as one project, completed in eleven weeks.

Stage 1

Reconstruct the history

Rebuild the company’s financial history from the records held in Excel.

Stage 2

Bring the books current

Work through the twelve months outstanding until the bookkeeping was up to date.

Stage 3

Migrate to Xero

Move everything to Xero, covering three branches and 1,682 historical transactions.

Catching up before migrating means Xero starts from a history that has already been put right, so the first month in the new system builds on a clean year rather than carrying old errors forward.

The approach is the one set out on our catch-up and clean-up and setup and migration pages.

The result

What Changed

A clean, reliable financial foundation, and Xero as the accounting system the company runs on every day.

  • Books that are current. Twelve months of outstanding bookkeeping closed out, with the history reconstructed.
  • One system for three branches. Jakarta, Makassar and Surabaya now record into Xero rather than Excel.
  • Easier day-to-day finance. Madani has continued on Xero since the migration, and managing its day-to-day finances has become significantly easier.

In their words

“When we first partnered with Logiframe, our bookkeeping was 12 months behind, with our records still kept in Excel. The team started by reconstructing our financial history and bringing our bookkeeping up to date, then migrated everything to Xero, covering three branches (Jakarta, Makassar, and Surabaya) and 1,682 historical transactions. The entire catch-up, reconstruction, and migration process was completed in just 11 weeks, giving us a clean, reliable financial foundation for the first time in a long while. Since then, we’ve continued using Xero as our accounting system, and it has made managing our day-to-day finances significantly easier. We’re grateful for the team’s dedication and professionalism throughout this transformation.”

Nor Dania AssegafCFO, PT. Madani Prabu Jaya (Madani Tour)
Xero Gold Partner Certified advisors, with Xero as the platform our depth genuinely sits in.
Xero Asia Partner of the Year Recognised by Xero for delivery, not for sales volume.
13+ years, 1,500+ engagements Across accounting outsourcing, ERP and accounting software work.

Next

Where to Go Next

Xero guide Catch-Up & Clean-Up Bringing books that have fallen behind back to current. Xero guide Setup & Migration Moving from spreadsheets or another system onto Xero. Guide Xero Migration Checklist What has to be true before the switch, and after it.

Are your books months behind?

Tell us how far behind they are and where the records live, and we will tell you how long it takes to bring them current and into Xero.

Book a free 30-minute call See catch-up & clean-up